We’ve all been part of meetings where an AI-powered note-taking app of some sort has joined the meeting to help the meeting organizers and participants keep track of what was stated during the meeting, tasks, assignments, and action items. We agree that they can be very useful and we use them here at Weston, too. However, we use Microsoft 365 Copilot and Teams Premium to act as a notetaker to summarize and keep track of action items because of Microsoft’s history of very strong security and compliance commitments. However we’re not 100% sure of the data privacy and security of the various third party tools that are out there. With some tools being taken to court over leaked data, we recommend you don’t just roll out an AI meeting tool without vetting it out first. And thankfully, you can remove and block them in some instances from recording your meetings. Here’s how you do it with the various tools that are out there (some of them have to be done by the meeting organizer, but some of them can be done by any participant).
- Remove Otter Notetaker from your Teams Meetings and stop them from joining automatically.
- Removing the Supernormal Bot from your meeting.
- Removing ai from a meeting.
- Removing Read AI from meetings.
- Remove MeetGeek from a meeting.
Those are just a few of the most popular tools for this sort of thing. Generally speaking, for many AI note taking apps, if you want them removed from the meeting, you can do it this way if you have appropriate permissions in the meeting:
- Click on Participants.
- Locate the suspected AI notetaker.
- Click the More (···) buttonnext to their name.
- Select Remove from meeting.
You can also block third party apps in Teams and don’t allow the installation of those apps in the first place. This is the practice we generally recommend and use and then allow only approved apps to be installed and used inside Teams.