Send To… Questions

Want to learn how to create a new message shortcut in the Send to Folder for distribution lists using Microsoft Outlook?

Last week I shared a tip for creating a new message shortcut in the Send to folder. Ronald wanted to know how to use it for distribution lists.

It’s easy – just replace the email address with the DL name. If there are spaces in the name, use quotes around the name.

“C:Program FilesMicrosoft OfficeOFFICE12OUTLOOK.EXE” /c ipm.note /m “My DL”
Outlook will resolve the name. This also works for contacts, if you prefer to use names instead of email addresses in the shortcuts.
Mark noticed that zip files may not be added to the message. This is because Windows Compressed folders feature recognizes zips as folders, which “hides” them from Microsoft Outlook (even when using the browse button). In either case, its usually only a problem if you are using compressed folders as the zip handler, although it will happen occasionally when you have WinZip or other zip programs installed. You can fix this by disabling Compressed folders.